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Keystone College Reopening Plan

Aug. 4, 2020: Updated COVID-19 Protocols added to the Reopening Plan

Aug 3, 2020: Update on Travel
Human Resources and Student Life remind faculty, staff and students who may reside in or may be traveling this summer that the Pennsylvania Department of Health issued the following guidance on travel: Pennsylvanians must quarantine for 14 days when returning from Alabama, Arizona, Arkansas, California, Florida, Georgia, Idaho, Iowa, Kansas, Louisiana, Mississippi, Missouri, Nevada, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Utah, and Wyoming. The Pennsylvania Department of Health encourages those who traveled or plan to travel to an area with high coronavirus case counts to stay home for 14 days after their trip. Employees may return to the office early with a negative test result for COVID-19. Employees who need to quarantine should contact Human Resources and also review the sick leave policy exception related to COVID-19. Students who need to quarantine should contact Student Life. While the College will continue to monitor restrictions or advisories regarding travel issued by the CDC or the Commonwealth of PA, it is the responsibility of employees and students to be aware of the regions that may require self-quarantining.

Guiding Principles of Keystone College’s Reopening Plan

Keystone College policies and protocols for responding to the COVID-19 pandemic are rooted in the safety of our faculty, staff, students, and community. The primary goals for Keystone College’s response to the COVID-19 pandemic are to protect public health and continue the institution’s vital mission of education. Our knowledge and understanding of the COVID-19 virus continue to evolve, and our policies and plans will be updated as appropriate, as more information becomes available.

This plan follows the guidance of the Centers for Disease Control (CDC), the Pennsylvania Department of Health (DOH), and the Pennsylvania Department of Education (PDE).

This plan is organized by the five strategies outlined in the PDE guidance:

 

  1. A strategy on how the institution will coordinate with local public health officials, or the equivalent of;
  2. A strategy to safely resume in-person instruction;
  3. A strategy to monitor health conditions of its campus community;
  4. A strategy to mitigate and contain the spread of the virus on campus, and to inform the DOH in the event that transmission occurs at the institution; and
  5. A strategy to communicate accurate and timely information to students, faculty, staff, and the communities it serves.

STRATEGY ON HOW KEYSTONE COLLEGE WILL COORDINATE WITH LOCAL PUBLIC HEALTH OFFICIALS

Keystone College will keep the local neighborhood apprised of the institution’s plans by appointing a COVID-19 Designee tasked with the responsibility of making immediate notifications of COVID-19 cases on campus.

The College’s COVID-19 Designee will also coordinate with local health officials and hospitals, DOH, and the CDC.

STRATEGY TO SAFELY RESUME IN-PERSON INSTRUCTION

Keystone College COVID-19 Expectations

The Keystone College COVID-19 Pledge asks students, faculty, and staff to protect themselves, the Keystone community, and neighboring communities.

  • Students, faculty, and staff agree to complete daily verification checks to monitor symptoms. This will include a daily temperature reading and verify that they are not experiencing any COVID-19 symptoms. These symptoms may include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. Students will be provided with a face covering/mask, hand sanitizer, and a thermometer.
  • If an individual is experiencing an elevated temperature of 100 degrees Fahrenheit or more, any COVID-19 symptoms, or is feeling unwell, they are to refrain from coming to campus for work or class while any symptoms exist.
  • Individuals are required to follow the College’s testing (page 11), self-isolation, and quarantine protocols before returning to work or class (pages 11-12) following an illness or suspected encounter with someone who has tested positive for COVID-19.
  • Members of the Keystone College community will wear face coverings/masks (PPE) in all public spaces on campus. A face covering/mask will be provided by the College to anyone who needs one upon their return to campus.
  • If individuals choose to provide their own PPE, it is expected that the cloth face covering/mask or medical grade face coverings/masks fit snuggly around the top of the nose, covers the mouth, and is cleaned in warm soapy water after each daily use.
  • Frequent hand washing is strongly recommended. This is extremely important after individuals have been in a public area and have touched an item or surface that may be frequently touched by other individuals such as door handles and tables.
  • Hand sanitizer should be used when opportunities for regular handwashing is not feasible. This is especially important after touching doors and railings.
  • Members of the campus community are also asked to wipe down surfaces before and after use with wipes provided by the College.
  • Building occupants should wipe down commonly used surfaces before and after use with products provided by Facilities. This includes any shared-space location or equipment (e.g. copiers, printers, computers, A/V and other electrical equipment, coffee maker, desks and tables, light switches, door knobs, etc.).
  • Students will be able to gather as long as they wear face coverings/masks and abide by social distancing guidelines of six feet between individuals and follow the maximum number of people in a room based on the College’s and Pennsylvania guidelines.
  • Resident students in a shared suite, or in a shared house will be considered a “family unit.” When they are within their “family unit,” students are permitted to gather more liberally. However, students are still strongly encouraged to maintain six feet between individuals and wear a face covering/mask.
  • Outside visitors will not be permitted to be in the residence halls at this time, other than immediate family members after obtaining permission from the Office of Residence Life.
  • Visitors to offices will be limited to those who have appointments.
  • Students may visit other students on campus, as long as everyone abides by the social distancing guidelines of six feet between individuals and follows the College’s face covering/mask policy. Hand sanitizer should be used frequently, especially after touching doors and railings, and frequently touched surfaces should be wiped down. When feasible, frequent handwashing is also strongly encouraged.

These expectations will be monitored by RA’s, Residence Life professional staff, and Campus Safety officers who have been trained to help guide the campus community through these new, uncharted territories. These expectations are included in the 2020-2021 Student Handbook. Additionally, it is expected that all faculty and staff remind students to wear a face covering/mask and practice social distancing. Students who do not comply in the residence halls risk losing their housing privileges. Anyone who is in a building risks being asked to exit the building if they refuse to comply.

Students who refuse to wear a mask in classrooms will be asked by the faculty member to leave.  If they cause a disruption, Campus Safety will be called and Student Conduct will be notified.  Additionally, faculty will notify their respective Chair of these issues so that they can work together with Student Conduct to navigate these situations together. Students are not permitted to attend class in a face-to-face format if they do not wear a face covering/mask.

While these expectations may feel limiting and very different from the social and interactive nature that is typically experienced on a vibrant, residential, college campus, the hope is that together, the Keystone community will be kept healthy and safe.

Instructional

  • Classes on campus will resume on Monday, August 24, 2020. Classes will continue until Thanksgiving break, which begins Wednesday, November 25, and classes after Thanksgiving break, beginning Monday, November 30 will resume in a remote format only, with the semester ending Friday, December 11. To reduce possible health risks posed by travel, the semester will not include a fall break.
  • In order to comply with government guidelines and the CDC requirements, Keystone reconfigured classrooms and other learning spaces for decreased capacity in accordance with social distancing guidelines. The maximum number of occupants for each classroom will be posted on classroom doors. Because some classes will need to be split to accommodate social distancing, a remote learning platform will be used to allow all students to attend classes in a synchronous format.
  • A learning model which includes simultaneous face-to-face and remote learning will be used during the fall 2020 semester. This model provides a flexible approach that allows students to choose how they attend classes for the semester, thereby ensuring their safety and comfort. Students choosing face-to-face classes can only join the class remotely on the days they are scheduled to be remote or when they are ill. Faculty members with concerns about teaching face-to face should contact the Provost to discuss possible options.
  • Class start and end times have been changed to allow for classroom cleaning in between classes and to alleviate hall traffic and congestion. Revised schedules and room locations are posted in MyKC.
  • Office hours for faculty will be conducted online/remotely.
  • Students and faculty will refrain from eating and drinking in the classroom. However, drinks will be allowed when a straw can be used.
  • Class schedules have been modified to minimize the number of students exiting into a hallway at the same time.
  • Classroom capacity has been reduced to accommodate appropriate social distancing by eliminating seats and spacing remaining seating.
  • Students in all in-person classes will have assigned seats. Click here for the assigned seating policy in class.
  • Larger meeting spaces are being re-organized into classrooms which will accommodate classes of 24 or more.
  • Student internships, field placements, and student teaching will be restructured to comply with government guidelines and the CDC requirements. Virtual opportunities will be encouraged. Alternative academic options are available to students unable to complete course requirements.
  • A transparent barrier will be placed in the front of the instructor’s desk in classrooms.
  • Face shields will be made available for faculty.
  • Hand sanitizer will be available in classrooms.

Facilities and Housekeeping

  • Classrooms will be cleaned in between classes by Facilities staff to reduce the risk of transmission.
  • Routine cleaning and regular housekeeping practices are being maintained including routine disinfecting of common areas including rest rooms and break rooms. High touch areas including door handles, elevator panels, etc., will be cleaned and disinfected multiple times a day. Restrooms contain signage and signoff indicating that the cleaning has been accomplished.
  • Facilities will clean offices, classrooms, and work spaces based on CDC guidelines for disinfection and Occupational and Environmental Safety Office protocols. Facilities will also maintain hand-sanitizer stations at major building entrances, elevator stops, and high-traffic areas.
  • Mechanical, electrical, plumbing and monitoring systems will be assessed and readied prior to reopening of buildings.
  • The Facilities work order system is available online and available for reporting issues or concerns regarding any facility on campus.

Buildings
Entrances/Exits

  • Signage will be placed on entrance doors to all buildings indicating the following:
    • Face coverings/masks must be worn in public spaces of the buildings. In addition, face coverings/masks must be worn by students, faculty, and staff in all classrooms or other areas where social distancing cannot be observed.
    • Visitors to offices will be limited to those who have appointments.
    • No visitors will be allowed in residence halls.
  • Directional signage will be in place to direct traffic in hallways to maintain social distancing.
  • Class schedules have been modified to minimize the number of students exiting into a hallway at the same time.
  • Classroom capacity has been reduced to accommodate appropriate social distancing by eliminating seats and spacing remaining seating.
  • Larger meeting spaces are being re-organized into classrooms which will accommodate classes of 24 or more.
  • Classrooms will be cleaned in between classes by Facilities staff to reduce the risk of transmission.
  • Partitions/barriers will be installed in areas where social distancing cannot be maintained.
  • Regular cleaning and disinfecting of surfaces and objects that are frequently touched will be cleaned and disinfected multiple times a day. This includes such areas as door knobs, light switches, countertops, etc.

Restrooms

  • Use of restrooms should be limited based on size to ensure at least six feet distance between individuals. Individuals should wash their hands thoroughly afterward to reduce the potential transmission of the virus.
  • Cleaning office bathrooms after use by office personnel is recommended. Personnel using shared bathrooms may assume responsibility. Cleaning supplies and gloves will be provided by Facilities.

Meetings

  • Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held in whole or part using the extensive range of available collaboration tools (e.g. Zoom, WebEx, Microsoft Teams, telephone, etc.).

Elevators

  • Elevator usage should be limited to Americans with Disability Act (ADA) accessibility. Please use stairs whenever possible. Individuals using elevators are required to wear a face covering/mask regardless of traveling alone or with others. Individuals should also avoid touching the elevator buttons with exposed hand/fingers, if possible. Individuals should wash their hands or use hand sanitizer upon departing the elevator.
  • Maintain at least six feet of distance in elevators.

Dining Services

  • Social distancing and PPE guidelines will be followed and face coverings/masks are required while receiving meals.
  • Additional barriers have been installed in food service areas.
  • Meals will be served by Dining Services staff and all self-serve areas will be eliminated.
  • Seating will be adjusted to allow for social distancing in the Student Restaurant.

Residence Halls

  • Residence halls will be cleaned and sanitized prior to August 1, 2020, following recommended guidelines from the CDC.
  • Regular cleaning will be conducted in common areas of the residence halls following recommended guidelines from the CDC.
  • Additional single rooms will be made available to allow for reduced occupancy in the residence halls.
  • Hand sanitizer stations will be placed on each floor of each residential location.
  • Cleaning wipes will be provided for each residential location and students will be encouraged to wipe down surfaces before and after using spaces in common areas.
  • Basic maintenance and functionality checks will be conducted in the residence halls to ensure reduced need for work orders throughout the semester.
  • Signage to remind students about expectations related to social distancing, protective face coverings/masks, and hand sanitizing and hand washing will be posted throughout each residence hall.
  • Visitation will be limited to current students only. Immediate family members may be permitted with prior approval from Residence Life.
  • Students may visit other students on campus, as long as everyone abides by the social distancing guidelines of six feet between individuals and follows the College’s face covering/mask policy. Hand sanitizer should be used frequently, especially after touching doors and railings, and frequently touched surfaces should be wiped down. Frequent handwashing is also strongly encouraged.
  • Resident students in a shared suite, or in a shared house will be considered a “family unit.” When they are within their “family unit,” students are permitted to gather more liberally. However, students are still strongly encouraged to maintain six feet between individuals and wear a face covering/mask. 

Bookstore

  • eCampus is the new College bookstore. All purchases will be made online and books are available in e-book, rentals or for purchase. Books will be shipped to the student’s home address for a $5.00 fee. Books are only available for purchase online. No books will be shipped to campus to minimize gatherings or lines for pick up.

Library

  • Barriers will be installed at the Circulation and Reference Desks.
  • Seating will be reduced or arranged to accommodate social distancing requirements.
  • Students, faculty, and staff are required to wear face coverings/masks while in the Library.
  • The number of students allowed to utilize the computer labs will be limited to accommodate social distancing requirements.

Admissions/Athletics/Campus Visits

  • Scheduled in-person appointments will be allowed with preparations beginning when the campus reopens. Appointments will be spaced apart to allow for cleaning in between appointments.
  • Prior to arriving on campus, visitors will be asked to complete wellness checks to monitor symptoms. This will include a daily temperature reading to verify that they are not experiencing any COVID-19 symptoms. These symptoms may include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If any visitor has an elevated temperature of 100 degrees Fahrenheit or more, or is experiencing any symptoms, the visitor will be asked to reschedule the appointment.
  • Once a visitor arrives on campus, hand sanitizer will be available for them to use.
  • Visitors will be required to wear face coverings/masks and practice social distancing, including during tours that involve entering buildings. Disposable face coverings/masks will be available if a visitor does not have one.
  • Meetings will take place in rooms large enough for Admissions Counselors and Coaches to maintain six feet of distance between themselves and the student and their family.
  • Following each meeting, any high touch surfaces will be wiped down with disinfectant wipes.
  • Virtual appointments will be still be encouraged and promoted. “HelloCampus” will be used to offer remote campus tours which will be live-narrated by tour guides.
  • Preparations for small group visits that allow for social distancing will also begin when the campus reopens.
  • Fall Open Houses are being considered; however, details have not yet been determined.

Athletics

Keystone College is working in conjunction with the Colonial States Athletic Conference, Eastern Collegiate Football Conference, and the NCAA to determine protocols. More information will be provided as it becomes available.

Co-curricular Activities

In order to resume co-curricular activities, the following guidelines have been put into place:

  • Professional cleaning of all facilities and equipment on campus will be done prior to resumption of activities.
  • Adjustment will be made to facilities to ensure six feet of social distance requirements
    • Temporary, removable social distancing reminders will be posted on the floor and walls of rooms and areas used during the semester.
    • Individual equipment will be maintained in the personal possession of participants whenever possible, and not stored in shared areas.
    • Usage and storage areas admittance will be dictated by adjusted room capacities, with wipes and hand sanitizing stations available.
    • Offices will be for staff entrance only, with minimal exceptions.
  • Communication of protocols will include:
    • Reminders of these guidelines will be posted on any enclosed space doors.
    • Concise signage regarding event procedures will be displayed in appropriate areas and communicated to guests clearly, with enforcement protocols known to staff and approved by the institution.
    • Temporary, removable social distancing reminders will be posted in appropriate areas.
    • Detailed instructions for safety procedures will be distributed to students and participants before activities resume in the fall. This may include electronic communication as well as in-person and remote meetings.
  • Equipment Safe Usage Guidelines:
    • Individual equipment will be maintained in the personal possession of par-ticipants whenever possible, and not stored in shared areas.
    • All equipment will be wiped down with proper sanitation cloths after each event.
    • Whenever possible, individual apparatus will be supplied, rather than sharing equipment as may have been practice in the past.
  • Practice/event set up by work study students and staff will institute social distancing procedures and face coverings/masks
  • Admittance to events will be done in groups and the building entered with six feet distance protocols.
  • Upon entering facilities, individuals will be required to utilize hand sanitizing stations.
  • Face coverings/masks will be worn while setting up equipment.
  • Restroom/locker room admittance procedures dictated by Keystone College will be followed.
  • Dismissal from activities will be done in groups and the building entered with six feet social distancing protocols.
  • Face coverings/masks will be worn according to Keystone College’s policy.
  • To ensure compliance with social distancing and room capacities, the following guidelines will be used:
    *The Department of Performance Music, Athletics, and Student Activities will follow Keystone College’s institutional guidelines for maximum capacity in the Theatre at Brooks, Evans Hall, Gambal Athletic Center, and all other facilities utilized.
    * If it becomes necessary to limit participant numbers to follow social  distancing guidelines, the following criteria will be used:

     

    • Whenever departments can split ensembles/event/teams rather than exclude participants, this policy will be followed. For example, holding “Event Session 1” and Event Session 2” rather than just one event would be preferable whenever possible.
    • Activities that are able to be conducted remotely will be incorporated into the programming for the Fall 2020 semester.
    • Off campus trips will be limited to areas that are in, at minimum, the “Green” reopening phase in Pennsylvania.
    • The number of students who can be transported to off-campus trips will be reduced, in order to accommodate social distancing.
  • While it is too early to designate an athletic contest/performance/concert/guests on campus procedure at this time, the number of guests on campus will be dictated by the Pennsylvania Governor, other agencies, and Keystone College. However, the following scenarios are being explored:
    • A live-streamed event with no audience members. Participants/performers will remain in six feet of social distancing space.
    • Limited audience/spectator allowance (procedures for how to procure a ticket TBD).
    • Outdoor events whenever possible (Eckel Family Pavilion and the Miller Library Patio, tented events, etc.).

Counseling

  • Counseling will be available for students, using both in-person and virtual formats. Guidance from the American College Health Association, the Department of Education and the Department of Health is being used to ensure student and staff members’ health and safety.
  • Preliminary guidelines include: Students will wash hands or use hand sanitizer when entering the Counseling and Well-Being Center; face coverings/masks will be required, and telehealth appointments will continue to be offered for students who prefer that format.

Employees Returning to Work

Phased Staffing:

  • Keystone will phase in a return of staff in a coordinated process to ensure appropriate social distancing, and availability of PPE (personal protective equipment) for COVID-19.
  • Keystone will assess expanded staffing based on mission-critical operations, ability to control and manage specific work environments, and necessity to access on-site resources. These decisions, once approved, will be communicated by departments.
  • The need to reduce the number of people on campus (density) to meet social distancing requirements may continue for some time. Support units that can continue to effectively work remotely will likely continue to do so until restrictions are eased for larger gatherings.
  • Expanded staffing will be tightly controlled and coordinated to mitigate potential risks and ensure the safety of faculty and staff, as well as the communities we serve. No unit or department should increase staffing levels beyond current needs to support critical on-site operations without approval from your respective supervisor or department. Once decisions to expand on-site staffing in certain areas have been made, staff should follow the policies and protocols detailed in this document for returning to work on campus.

Staffing Options:

Once staff members have been instructed to return to work on-site by their supervisor, there are several options departments should consider to maintain required social distancing measures and reduce population density within buildings and work spaces. These options will be discussed with staff members and approved by supervisors.

  • Remote Work: Employees who can work remotely to fulfill some or all of their work responsibilities may continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus. These arrangements, which should be approved by the immediate supervisor, can be done in on a full or partial day/week schedule as appropriate.
  • Alternating Days: In order to limit the number of individuals and interactions among those on campus, departments should schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces.
  • Staggered Reporting/Departing: The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing requirements. (See Enter/Exit Controls for further details).
  • Staff members with concerns about returning to the physical workplace should contact the Human Resources Department to discuss possible options.
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STRATEGY TO MONITOR HEALTH CONDITIONS ON ITS CAMPUS COMMUNITY

  • The College is working on strategies for COVID-19 testing.
  • Students, faculty, and staff will complete wellness checks to monitor symptoms. This will include a daily temperature reading and a self-evaluation to verify that they are not experiencing any COVID-19 symptoms. These symptoms may include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea.
  • If a daily wellness check is missed, it is requested that the individual resumes symptom and temperature checking as soon as they remember.
  • Anyone who tests positive for COVID-19 should contact the COVID-19 Designee, Dr. Vicki Stanavitch at vicki.stanavitch@keystone.edu, so that contact tracing can be conducted and a return to campus plan can be implemented.

STRATEGY TO MITIGATE AND CONTAIN THE SPREAD OF THE VIRUS

Residence Life Protocols

  • Resident students should contact the Wellness Coordinator at (570) 945-8255 or Campus Safety (570) 945-8989 to get in contact with the Wellness Coordinator if they are not feeling well. The Wellness Coordinator (or designee) will schedule a virtual meeting with the student to discuss their options and coordinate appointments with the Wright Center or Geisinger Care Works in Clarks Summit during regular business hours. For assistance after hours and on weekends, the Residence Life professional on-call staff will conduct a virtual meeting with the student and coordinate transportation to an urgent care facility for a visit/possible testing.
  • Once the Wellness Coordinator and/or Residence Life professional on-call staff become aware of a student who may be COVID-19 positive, they will notify the College’s COVID-19 Designee, Dr. Vicki Stanavitch so that she can notify the necessary agencies and also begin to initiate contact tracing protocols.
  • Resident students who are symptomatic are encouraged to go home while they wait for their test results. If this is not possible, quarantine spaces have been identified in the residence halls for the students to quarantine until they receive a negative test result. Quarantine locations have been identified for these students as the second floor of Tewksbury and the first floor of Moffat. Students will not be permitted to remain in student housing if they refuse to quarantine under these circumstances.
  • If a resident student tests positive and remains on campus, the student will be required to stay in a designated room for isolation until it is safe for them to be around others. Meals will be delivered daily to students in isolation and Residence Life staff and the Wellness Coordinator will maintain communication (preferably by phone or video conference) with these students to assist as needed.
  • To be cleared to leave isolation, 10 days must have passed, an individual must have improved symptoms and experience three consecutive days without a fever. These guidelines have been developed following recommendations from the CDC and will be monitored as new information becomes available.
  • Once an individual is approved to be around others again (in consultation with the Wellness Coordinator together with a medical provider), a professional cleaning company will thoroughly clean the isolation space.
  • Individuals who have come in contact with an infected individual but are not symptomatic must quarantine in their residence hall room for 14 days. This includes roommates/suitemates/floormates/housemates. These students should attend class virtually and refrain from entering public areas outside of their residence while the quarantine is in place.
  • COVID-19 Protocols For Symptomatic Resident Students
  • COVID 19 Protocols For Symptomatic Commuter Students
  • COVID-19 Protocols For Students with Suspected Exposure

Contact Tracing

At least four employees have been trained and certified in contact tracing. Students, faculty, and staff who have tested positive for COVID-19 must comply with requests for information related to the contact tracing process.

STRATEGY TO COMMUNICATE ACCURATE AND TIMELY INFORMATION TO STUDENTS, FACULTY, STAFF, AND THE COMMUNITIES SERVED

The COVID-19 Taskforce, (Fran Calpin, Michael Golay, Matthew Grimaldi, Nicole Langan, Patricia Lione, Beth Miller, Kate Owens, Charlie Prothero, Melanie Smith, Vicki Stanavitch, Sherry Strain, and Karen Yarrish) in conjunction with the COVID-19 designee, will provide ongoing, transparent communication about the evolving COVID-19 situation and the College’s responses. The Keystone College website will be the repository for all information. The communication will reference important information and periodic updates for students, faculty, and staff. In addition, messages from the President and other offices on campus will be available and shared regularly. The communication provided will continue to align with guidance available from the CDC, DOH, and PDE.