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Disability Documentation Guidelines

Sources of information used for determining a disability and/or accommodations may include a student’s self-report, direct observation and interaction with the student, and/or documentation from qualified evaluators or professionals.

Student Self-Report

Students should complete Disability Services’ Initial Accommodation Intake Request Form which provides students an opportunity to describe their disability and accommodations they are hoping to receive. Students may also consider providing an additional letter that further elaborates upon their experiences related to their disability, their strengths, and functional limitations, barriers they have encountered, and/or previous accommodations (effective and ineffective).

Documentation from External Sources

Relevant information from external sources can help to substantiate the presence of a disability and the need for accommodations. This information should be current and provide evidence of the functional limitations of the disability and their impact on the student’s life. Criteria for the source, scope, and content of documentation differ by disability type. Documentation may include assessments, reports, and/or letters from qualified health care providers, psychologists, or diagnosticians, and/or information from a previous school (e.g., 504 plan, IEP, or ARD documents). In order to ensure an objective assessment, the professional completing the evaluation must be an impartial individual who is not related to the student.

Suggested Documentation Elements
  1. Letter, typed on letterhead, dated, and signed by a qualified professional
  2. Diagnostic statement with any related diagnostic methodology
    Examples: diagnostic criteria, procedures, assessment instruments, and/or test scores
  3. Functional limitations or symptoms to help identify which accommodations are appropriate.
  4. Severity and/or expected progression
  5. Current medication(s) and any related side-effects
  6. Any other relevant information and/or additional information regarding the condition
  7. Current and/or past accommodations
  8. Any recommended accommodations

Contact Us

Disability Services
Frank J. Ohotnicky, M.S.,
Director of the Learning Center

Office Hours: M – F
8 a.m. to 4:30 p.m.
Miller Library - Office 307

Any documentation related to a disability should be sent directly to Disability Services via email, fax, or mail. Please do not submit medical documentation or information pertaining to the disability to the Admissions Office or your admissions counselor.