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Tuition Refund Schedule for Withdrawals

A traditional student who withdraws* from all courses during the first five weeks of a semester will receive a partial reduction of tuition (and charges for board, if applicable) according to the week of the withdrawal as follows:

Segment of Semester Refund
Traditional Fall and Spring Semesters
Prior to start of classes 100%
Up to the end of the first week 90%
Up to the end of the second week 75%
Up to the end of the third week 60%
Up to the end of the fourth week 45%
Up to the end of the fifth week 25%
Beyond the fifth week No refund
Summer Sessions I and II
Up to the end of the first week 50%
Beyond the first week No refund
Summer Online Courses
Up to the end of the first week 75%
Up to the end of the second week 50%
Beyond the second week No refund

6/2013

Tuition Refund for Courses Dropped
No refund (partial or full) is granted after the last day to add a class for a student who drops one or more courses but remains registered in other courses. No adjustment is made from full-time to part-time status after the add deadline.

Official Withdrawl

*Official withdrawal date is the date the student completes the interview with the Student Success Advocate or at the time of the initial contact date with the Student Success Advocate when the decision to withdraw is made. Backdating of withdrawals is not permissible.

A student who is withdrawn for disciplinary reasons is not entitled to any refund.

Withdrawals, Refunds, and Credits Policy

Withdrawals
Withdrawing from, or dropping a course, may adversely affect a student’s financial aid eligibility. All students should speak with a member of Student Central prior to withdrawing from, or dropping a course.

A student seeking to withdraw from the College during a semester must schedule an appointment with the Student Success Advocate to complete an exit interview and begin the withdrawal process. Merely notifying an instructor or academic advisor is not sufficient. Once a withdrawal is authorized by the Dean, tuition refunds will be made as outlined below.

No withdrawal from a course or from the College can occur after the “last date to withdraw from a course for the term” that is notated on the College's academic calendar.

A student who leaves the College due to dismissal for disciplinary reasons is not entitled to any refund. No credits on any charges will be made to students who have been suspended or expelled from the residence hall and/or the College. Room charges are not refunded at any time and credits of board are prorated as of the end of the calendar week of withdrawal.

Refund Policy
If a student withdraws before the first day of classes for the payment period, Keystone College will refund 100% of all tuition, lab fee(s), activities fee, health fee, technology fee, and room and board charges. Keystone College will return all Title IV awarded monies, in full, to the appropriate program accounts.

When a student withdraws on or after the first day of classes, Keystone College will refund the difference between any amount paid toward tuition and board charges (which includes financial aid payments) and the amount of charges retained on the student’s account for the period of the student’s attendance. The charges retained on the student’s account are in accordance with the return of Title IV Refunds Policy, as directed by federal regulations.

Students who withdraw on or before the 60% point of time in the period of enrollment, for which the student has been charged, is only eligible to receive the amount of Title IV Federal Aid earned during their actual enrollment. Keystone College must, per federal regulations, calculate a refund of Title IV Federal Aid to be returned under the federal refund calculation. Refunds of tuition and board if applicable for students as a result of an official withdrawal will be made according to the appropriate tuition refund schedule. These schedules are listed further in this section.

The room charge is not refundable due to a withdrawal; however board is prorated as of the end of the calendar week of withdrawal. Institutional fees are not refunded. An Unofficial Withdrawal will result in a 50% of payment completed refund calculation.

The date used to calculate the refund is the Official Withdrawal date as determined by Keystone College. Backdating withdrawal dates is not permissible.

No reduction is granted after the last day to drop/add classes to a student who withdraws from one or more courses, but remains registered in others. No adjustment is made from full-time to part-time status after the drop/add deadline.

The Title IV portion of the refund will be distributed to the Title IV programs, up to the full amount received from each program, for the enrollment period in question. Title IV funds are returned to the appropriate accounts in the following order:

  • Federal Unsubsidized Loans
  • Federal Subsidized Loans
  • Federal Perkins Loans
  • Federal Parent Plus Loans
  • Federal Pell Grants
  • Federal SEOG
  • Other Title IV Programs

Written examples of the applications of these refund policies are available, upon request, from the Financial Assistance & Planning Office.