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Date: November 4, 2022

POSITION:  Accounts Payable Specialist

REPORTS TO: Controller

JOB PURPOSE: Maintain effective internal control ensuring safeguarding the College’s assets. Administer account payable functions for the College. Provide administrative support to administration division.


  • Processes incoming invoices in accordance with departmental policy (e.g., match invoice to approved PO and obtain approval for payment)
  • Establish and maintain recurring payments for charitable annuity gifts; ensuring accurate and timely payments
  • Professionally communicate with vendors ensuring satisfactory resolution of any billing/payment issues as they arise
  • Process bi-weekly check run, ensuring accurate and timely payments of vendor invoice; accuracy and completeness of the check run.
  • Process epayments and update vendor banking information as needed.
  • Ensure compliance with the Internal Revenue Service regarding vendor payments via the issuance of Form 1099 and W-9 requests
  • Process College credit cards by receiving and verifying credit card reports submitted by employee card holders, and posting to Jenzabar.
  • Verify vendor accounts by reconciling periodic vendor statements to amounts in the system
  • Make regular bank deposits
  • Prepare reports as need (accounts payable journal, student account receivable)
  • Send invoices to departments for approval
  • Verify vendor invoices, test for clerical accuracy terms and conditions, due dates, and other information
  • Process vehicle registration renewals with Commonwealth of PA DOT.
  • Maintain the purchasing approval tracks in software system
  • Process capital requisitions in the system as needed.
  • Insures confidentiality of Business Office records and correspondence by proper safeguarding of documents

Performs other related duties as determined by supervisor


Experience, Competencies and Education

  • 3–5-year experience working in account payable, Bachelor’s degree preferred (Disciplines: business, communication, liberal arts major preferred)
  • Higher education experience required, comprehensive knowledge and understanding of the Keystone College organizational structure preferred

Knowledge, Skills and Abilities

  • Attention to detail
  • Maintain confidentiality
  • Understand importance of institutional protocols and policies
  • Effective communication skills-written and oral
  • Understanding of production of event publications (i.e., email and printed invitations, event programs)
  • Advanced knowledge of MS Excel and proficient at MS Word and internet publishing software preferred.


Please send resume, cover letter, and names, addresses & phone numbers of three professional references to:  Human Resources * Keystone College * One College Green * La Plume, PA 18440-1099 * email:  humanresources@keystone.edu


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